The Super Chicken Model: A Flawed Way Of Organizing For Success

Margaret Heffernan: Super Chicken Model and Work Culture – Ted Talk 2015

The super chicken model is a term that MIT coined in order to describe the way most organizations and societies are run. The super chicken model is based on the idea of picking the brightest men or women in the room and giving them all the resources and power. This approach has been used for years but is no longer effective. As your business companion, we will explore how to identify if you are running the super chicken model and what you can do to improve your team dynamic and build a for the future of work culture.

Do You Have Favorites In The Office?

The super chicken model is often used in organizations by picking favorites. This can be detrimental to work culture because it creates an environment of competition instead of cooperation. If you have favorites in the office, ask yourself why. Is it because they are the brightest? Most talented? Hardest working? Do they brown-nose you? Even those bringing no progress to the business can be kept around because they are a favorite.

Then ask yourself how your team can become your favorite instead of individuals. Everyone should matter in your organization; if you have favorites, it’s time to reevaluate your team dynamic.

What is Your Communication Style?

Are you the type of leader who has an open-door policy? Do you listen to your team and value their opinions? If you answered yes to both, then you’re on the right track however, if you find yourself communicating primarily through email or only talking to your team when there’s a problem, then maybe it’s time to bust out the team happy hours.

Teams get segregated into favorites and non-favorites because leaders communicate through email or other forms of text instead of face-to-face. This can create a disconnect between the leader and the team. You need to understand and connect with your team on a personal level to create a cohesive work environment. Yes, this will require more work on your end as a leader, but that is what being a leader is all about- being able to put in the extra effort for your team.

Do You Have A Good Base Of Operations?

How easy is it for your team to succeed in your organization? If you have a good base of operations, then your team should be able to succeed without too much difficulty. However, if you find that your team is constantly struggling or if they are always asking for help, then maybe it’s time to take a step back and evaluate your work environment.

Most studies show that people who struggle in teams don’t grasp workflows and processes well. This may include their roles and expectations when working with the team. As a leader, you need to be able to provide your team with the tools and resources they need to be successful. Here are some ways you can improve your operations

  • Ask your team to review processes and documentation relating to their roles and responsibilities.
  • Have project reports that outline any hiccups in the process
  • Let your team get creative and allow them to help build processes and scopes of work for projects
  • Encourage collective feedback. Not just 1-on-1 but in group sessions.

Do You Encourage A Work/Life Balance?

This is a big one. If you want to create a work environment that supports your team and has everyone engaged, then you need to encourage a work/life balance. This means not working your team to the bone and expecting them never to take a day off. It also means creating an environment where people feel comfortable taking a vacation and sick days without feeling like they will get penalized or miss out on work. This means you need to know your team’s schedule and needs. Know when their birthday is coming up, and let them know that you plan on working around them so they can take that time off.

Are You A Leader That Listens?

Remember, your teammates are humans that have feelings, bad days, and lives outside of work. To create a super team, you need to listen to your team. This includes when they are feeling burnt out, need help with a project, or just want to talk about their weekend—emphasizing again that you also need to allow your team to provide feedback on projects and, in general, about the company culture. Listening doesn’t mean you have to take every suggestion they make, but it does mean that you value their opinion and what they have to say.

Make sure you show them you considered that feedback. Often, people will give feedback and never feel like their voices are heard. As a leader, you need to be able to listen to your team and show them that you are considering their suggestions. This doesn’t mean that you have to take every suggestion they make but I,t does mean that you value their opinion and what they have to say

How Transparent Are Your Workflow And Teams?

Are you the type of leader that is always in the know? Do you discuss with your team the incoming projects, budgets, and reports? The old way of business is not letting your team know what’s happening in the organization. This can create a feeling of disconnect and uneasiness in your team. In order to create a super team, you need to be transparent with your workflow and teams. This includes letting them know about the budget for upcoming projects and being open about any changes in the company that may affect them.

Do You Encourage Team Collaboration And Connection?

This is the final question you need to ask yourself when evaluating if you have a super team. Do you encourage team collaboration and connection? If you answered yes, then congratulations! You are on your way to having an awesome team. If not, don’t worry. There’s still time to change that.

Encouraging team collaboration can be as simple as setting up weekly or monthly meetings where everyone gets together to brainstorm ideas or work on projects. This is a great way for people to get to know each other and build relationships outside of work. It also lets people see that everyone is working towards the same goal. You can also encourage team connection by creating social events related to everyone’s interests. Get creative! Although most people like to keep their work life and “fun” life separate. It doesn’t mean you can encourage a “fun” work environment.

Everything You Need To Know About the Project Management Officer: Their Role, Responsibilities, And Skills

Do you have a Project Management Officer (PMO)? If not, you should consider getting one. PMOs are essential for maintaining consistency and best practices across an organization. They help to keep things running smoothly and prevent disasters from happening. As your business companion, I will discuss the role and responsibilities of PMOs, as well as their skills and qualifications.

When Do I Need A PMO?

A Project Management Officer is usually needed when an organization starts to grow and become more complex. Not only with operations but managing people as well. If you are starting to feel like things are getting out of control or that there is a lack of communication and coordination between departments, then it may be time to consider hiring a PMO.

Or maybe you want to ensure that your projects and services are executed with the highest quality and meet customer expectations. In this case, a PMO can help you develop and implement processes and quality control standards to save time and money on your end.

What Does A Project Management Officer Do?

The Project Management Officer is responsible for maintaining the standards and best practices of the organization. This includes developing processes, procedures, and guidelines for the team. They also oversee the Project Managers and Contractors ensure that they are adhering to the standards set by the organization. In addition, the PMO may also manage other projects within the organization.

The PMO may also consult the CEO/Founder on leadership opportunities or potential improvements to team morale. Although they are not an HR Department, the Project Management Officer often becomes the face of the company and builds relationships with employees.

What Skills And Qualifications Should A Project Management Officer Have?

There are a lot of skills and qualifications a PMO can obtain to do their job efficiently, but there are a few staples that are a must:

  • Problem Solving Skills: They must be able to quickly identify issues and come up with solutions that work for the team
  • People Management & Leadership: Understanding how everyone operates is key to being a successful Project Management Officer
  • Process Development & Implementation: The PMO should also be able to develop and implement processes effectively and make changes to processes without disrupting the team’s workflow.
  • Quality Assurance & Testing: To maintain the highest quality standards, the PMO must be able to test and report on the processes and guidelines they develop for the team.
  • Reporting & Data Analytics: Have an idea of what data to track to improve your processes and overall business operations.

Cost Of Hiring a PMO

The cost of hiring a Project Management Officer will depend on the size of your organization and the complexity of your project. PMOs usually charge by the hour or by the project. For smaller organizations, the average cost is $50-$100 per hour. For larger organizations, the average cost is $200-$300 per hour.

Hire A Fractional PMO

It might be more beneficial to hire a fractional Project Management Officer rather than a full-time one. Fractional PMOs are Project Management Officers that work part-time for multiple organizations. This allows them to bring their knowledge and experience from other companies to yours. The average cost of hiring a fractional PMO is $100-$150 per hour but can save you money in the long run by helping you avoid common mistakes and improving your processes.

How to Reduce Overwhelm in Your Business: Tips From a Veteran Remote Millennial

I’ve been a millennial working the remote freelancer/business owner life for 8+ years now. I wanted to share what I have learned over those 8 years. Getting overwhelmed in life has gotten quicker and easier with the advancement of technology and the information we receive daily.

One day you can be managing everything smoothly and the next, feeling like you’re barely keeping your head above water.

After years of practicing my front stroke in remote life, I’ve found a few things that help me keep my head above water without burning out. It’s a tricky balance to find, but I think these lessons will help any busy person, whether you own a business or not.

Set Business/Work Hours

Set working hours and stick to them: This is probably the most important one on the list. Just because you can work 24/hours a day doesn’t mean you should be. The challenge with work-life balance is that it’s not just about work. It’s about our entire life. And when it comes to our personal life, we have a lot more control over that than our career. Sure, our careers can affect our personal life, but for the most part, we choose how to spend our time outside of work.

So, if you want to have a life outside of work, you need to set some boundaries. And the best way to do that is to set working hours and stick to them.

Now, I’m not saying you can’t or shouldn’t ever work outside of your set working hours. But, if you find yourself working all the time, it’s time to re-evaluate your work hours.

There will always be exceptions to the rule but define those rules. Do you have personal hobbies or projects that you count as working hours? Do you allow yourself to take work calls outside of work hours?

Create Reasonable To-Do lists

Try to remember we are only human. We can only do so much in one day.

It isn’t easy to put a time frame on something as expansive as Google, but estimates suggest that the search engine took around four years to create. Larry Page and Sergey Brin, the two Stanford graduate students who founded Google, started working on it in 1996. The first version of Google was launched in 1998.

Now, let’s take a step back and think about that for a second. The internet wasn’t even widely available until the early 1990s. And yet, in just four years, Page and Brin created one of the most significant websites in the world.

Of course, they had help. They had a team of people working with them. But still, it’s impressive what they were able to accomplish in such a short amount of time.

And yet, we often expect ourselves to accomplish so much more in a day than they did in years. We create to-do lists with dozens of items on them, and then we beat ourselves up when we don’t get everything done.

It’s important to remember that we are only human. We can only do so much in one day. And that’s okay.

Make Time To Create Your Lists

I tend to make my lists at the beginning of the week so I know what I need to get done and by when. This way, I’m not trying to cram everything into one day and getting overwhelmed. Make it a safe space to create your list, and really think about your priorities.

A great way to start creating your To-Do list is by using the Eisenhower Matrix, which helps you prioritize your tasks by urgency and importance.

Eisenhower Matrix

Stagger and Chunk Out Your To-Do’s

Staggering and chunking your to-do list can help you better manage your time.

Staggering Tasks: spreading out your tasks evenly over the course of the week based on priorities.

Chunking Tasks: Breaking down big tasks into smaller, more manageable tasks (which can also be staggered).

This way, you’re not trying to cram everything into one day and get overwhelmed. And you’re also not putting off tasks until the last minute, which can lead to even more stress.

Treat Yourself

Working non-stop is not only unrealistic, it’s unhealthy. Our brains need time to rest and rejuvenate, especially when working from home! That’s why it’s important to reward yourself often when you make it a habit to accomplish these To-Do lists It works even more, better if you use the Pomodoro Technique

It could be something as simple as taking a break to walk around the block or making time for a hobby you enjoy. Whatever it is, make sure it’s something that makes you happy and is truly rewarding after a hard day of work.

Use the 4-7-8 Breathing Method

I had to take a lot of breaths when I felt myself get overwhelmed or panicked throughout the day.

The 4-7-8 breathing method is a quick and easy way to calm down when you feel overwhelmed, even after organizing your priorities and setting habits. Here’s how to do it:

  1. Place your thumb and middle finger on your forehead, just above your eyebrows.
  2. Close your eyes and inhale through your nose for four seconds. As you inhale, feel your stomach rise.
  3. Then hold your breath for seven seconds.
  4. Exhale slowly through your mouth for eight seconds.

Document & Journal as Much As Possible

When it comes to reducing overwhelm, journaling and documenting can be extremely helpful. Not only do they help you keep track of what you need to do, but they also help you keep track of what you’ve done. This can be extremely helpful when you’re feeling overwhelmed and stressed, as reviewing what you have done over the course of the day or week can help you feel more accomplished and in control.

Realize You Are Overwhelmed

When it comes to our professional lives, it’s important to be able to understand when we’re feeling overwhelmed. Overwhelm can lead to burnout, and burnout can lead to us to a debilitating stop on accomplishing our goals. Even when you are having a blast with what you do daily, you can still experience burnout.

Not all overwhelm is bad either. In some cases, a sense of mild overwhelm can actually help us focus and get things done. We can also be excited about what we have to do and be overwhelmed by that excitement. Finding balance is essential.

Reach out For Help

The most important lesson I learned was to reach out for help when I hit my breaking point. If you find yourself in a constant state of stress trying to accomplish goals in life, don’t try and fix it alone. This could be in the form of a colleague, friend, or family member. Or, if you feel like you need professional help, don’t hesitate to seek out therapy or counseling. Business Coaching can sometimes be a form of therapy when you find the right person.

How to Deal with Change in the Workplace: Tips for a Daily Balance and Healthy Life

We live in a time where change is the only constant. Technology, trends, and even our ideas change frequently. This can be unsettling for some people, but it is essential to remember that change is a natural part of life. As your business companion, I will discuss how to deal with change in the workplace and maintain a healthy balance in your daily life. We will also share some tips for maintaining productivity and collaboration during times of change.

If the crazy few years haven’t taught us how to adapt to change, then I’m not sure what will. In the workplace, change is inevitable. Change can be a good thing, whether it’s a change in management, company culture, physical office space, or even home life. Your body likes changes.

Your Body Evolved to Handle Change

The body likes change because it is essential to the process of homeostasis. Homeostasis is the body’s process of maintaining equilibrium or a state of balance, which is what we are programmed to do.

Have you ever felt stir-crazy? That is the psychological response to needing change.

Change can be just as essential in the workplace to maintain a healthy balance between your goals and those you collaborate with. Change can bring new challenges and opportunities, which can help us learn and grow. It can also help us become more adaptable and resilient to future scenarios.

Change is Inevitable

Something will always change no matter how much you prepare or steady your work-life or personal life. Change can come in many forms, and it is important to be ready for it.

I’m sure you have experienced any or all of them:

  • Team members coming and going
  • Client growth and decline
  • Changes in company policy
  • Economic change
  • Mergers and acquisitions
  • New technology
  • Positive and negative feelings about career goals
  • Life Circumstances

The list goes on…While some of these changes may be out of your control, there are ways that you can adapt to change and maintain a healthy balance in your life. Here are some tips for dealing with change in the workplace:

Accept change, talk about change, reflect on change, and create change.

Accept Change

One of the most important things you can do when dealing with change is to accept it. This may seem obvious, but it is often easier said than done. Acceptance does not mean that you have to be happy about the change, but it does mean that you are willing to work with it.

Talk about Change

Another helpful tip is to talk about change. Discussing change can help you, and your team members understand the change and how it will impact your work. It can also help you develop a plan for dealing with the change.

Reflect on Change

Reflecting on change can help you understand your reactions to change and how you can improve your response in the future. It is also an excellent opportunity to learn from your mistakes.

Create Change

If you are feeling stuck, try to create change. This may mean taking on a new project or task, starting a new hobby, or even changing your routine. Creating change can help you feel more in control of your life and work.

Know Your Limits

When it comes to change, it is important to know your limits. Change can be difficult, and it is important to remember that you cannot change everything all at once. You may become overwhelmed and stressed if you switch up your routine or process too much. This can lead to burnout and decreased productivity.

Understand How The Change Effects You and Everyone Connected To That Change.

To make a change in the workplace, you need to be realistic about what you can change and what you need to keep. For example, if your company is going through a merger, you may not be able to change the fact that the merger is happening, but you can change how you react to it. You can also change how you work with your team members during the transition.

If the change comes from your home life, understand how you can handle that change without bringing the reaction to your career. You can change how you approach your work, but try not to change the people or places that make up your support system.

Be Patient

Change can be difficult, and it often takes time to adjust to new circumstances. It is important to be patient with yourself and others during this time. Remember that everyone deals with change differently, and it may take time for everyone to find their footing.

Take a Break

If you are feeling overwhelmed by change, take a break. This may mean taking a few minutes to yourself to clear your head or taking a vacation. Taking a break can help you recharge and return to the change with fresh eyes. It can also help you avoid burning out.

These are just a few tips for dealing with change in the workplace. Change can be difficult, but it is also a natural part of life. You can maintain a healthy balance in your work-life by accepting, talking about, reflecting on, and creating change.

Best Way To Make Changes…Start Atomic Habits

An atomic habit is a small change that you make to your routine. It is something that is easy to do and does not require a lot of willpower. Atomic habits are beneficial because they are easy to implement and can help you make more significant changes over time.

When it comes to change, atomic habits can be helpful because they allow you to make small changes that can lead to big results. If you are looking to make a change in your workplace, start with an atomic habit. Try something like setting a goal for yourself each day or week.

Find Systems That Adapt With You

Find apps, tools, routines, and other methods to help you adapt when needed. I use ClickUp as my complete tool for doing everything in my life. From running a business that has needed to adapt constantly and living a moment-to-moment life.

I change my routine, my goals, and even how I work regularly. What doesn’t change is the fact that I need to get things done or properly react to that change, and ClickUp helps me do just that.

The key is not to find a perfect system but rather one that you can change as your needs change.

Embrace the change in your life!

A Good Sign of Operations: Short Meetings

Like most business owners, you probably think that meetings are a necessary evil. And while they can be time-consuming and frustrating, meetings can also be an excellent way to get everyone on the same page. If you have less than four people on your team, and your meetings last no more than 15-30 minutes daily, then that’s a good sign of effective operations. Today your business companion will discuss why short meetings are a good indicator of effective operations and provide tips for making the most out of your meeting time.

Less Is More

When it comes to meetings, less is more. If you have a small team, you never need to drag out meetings longer than 30 minutes. In a world where information overload is the norm, people are getting exhausted faster in their work environment.

There are reasons why shorter meetings are better. First, they allow you to stay focused and avoid getting bogged down in unnecessary details. Second of all, they help you to avoid micromanagement. When meetings are too long, it’s easy for the conversation to veer off course and for team members to start second-guessing each other. Short meetings help you to stay on track and avoid micromanaging your team.

Below are some tips for making the most out of your meeting time:

  1. Set an agenda and stick to it.
  2. Make sure everyone has had a chance to read the agenda in advance.
  3. Keep meetings short and focused on specific topics.
  4. Encourage team members to speak up and share their ideas.

How Does Someone Make 15-30 of Meeting time a week work?

Establish Good Communication Behind The Scenes

A sign of good operations is establishing effective communication behind the scenes in a project management system. One of the benefits of using a project management system is that all communication between team members is centralized in one place. This makes it easy for team members to refer back to previous conversations, and it helps to keep everyone on the same page.

When building an effective communication system, it’s essential to have the right software that everyone likes. It must be user-friendly and straightforward to teach. I prefer ClickUp. It’s free to start with and very cheap for teams of 3-4. It’s visually appealing, easily customizable, has a great user experience, and fantastic integrations.

Get Everyone On Board Your Communication Software

The first step to effective communication is getting everyone on board. Once you’ve chosen the right software, it’s important to take the time to train your team members on how to use it. In my experience, the best way to do this is by having a team meeting where you walk everyone through the software’s features and how they can be used to improve communication. After everyone has had a chance to learn about the software’s features and how they can be used, it’s essential to set some ground rules for using the system.

If you can’t teach your team how to use your chosen communication software, you can always hire someone to help you build the software, the processes, and the training, for you and your team.

Motivate with Clarity

A promising sign of effective operations is having clear goals and keeping your data open for the team to know what’s happening. This allows team members to be more productive and efficient, as they will better understand the overall goal and where they fit into the bigger picture. It also helps to avoid micromanagement, as team members can see what tasks need to be completed to achieve the goal.

Sticking To Habits You Thought Were Impossible in Just 2 Minutes a Day

In order to achieve your goals, you need to be able to stick to the habits that will get you there. This can be a difficult task for many people, especially if they have a hard time sticking to habits in the first place. That’s why I’m here to help as your business companion! In this guide, I will teach you how to form habits in just 2 minutes a day. It may sound too good to be true, but it’s not. All you need is to plan this out and spend 2 minutes a day

What’s The Secret To Developing Good Habits?

What’s shocking is the secret hasn’t changed…Developing habits is all about creating a routine and sticking to it. When you create a routine and stick to it, your brain starts forming new neural pathways that will automatically make the habit. This is known as neuroplasticity, which is the ability of the brain to change its structure and function in response to experience. The more you do something, the easier it becomes. It’s essential to start small and gradually increase the intensity or frequency of the habit. But you knew all this already…So why can’t you just follow this thought process and accomplish all your goals in less than a month?

The answer is simple: because we get in our own way. We become our own worst enemy when it comes to sticking to habits. We procrastinate, make excuses, and allow other things to take precedence over our goals…Let’s not deny that studies show we are seeing more ADHD diagnoses and information overload playing a significant part in our problem of developing good habits, but you can still accomplish this goal.

So how do you accomplish this? Get your brain addicted to building habits (the good ones) and understanding the science behind goal orienting and rewarding.

Your Brain Likes Habits That Reward

Our brain loves being rewarded; in fact it thrives on it. The brain releases neurotransmitters like dopamine and serotonin when we do things that make us happy or what we count as a reward. This is one of the reasons why people tend to form habits around things that make them feel good.

When it comes to developing a habit, we need to be able to see an immediate reward, or else our brain won’t want to do it. So to build the best habit, give yourself a small amount of dopamine and serotonin that will be worth the 2 minutes every day. The key to this is knowing what you can reward yourself in small increments to choose from.

Write Out a List of 25 Rewards

In order to accomplish those big habits we were talking about, you need to have enough rewards to keep your brain happy. Write down a list of easy and manageable rewards for accomplishing your 2-minute task. Don’t be ashamed of what any of those are. In fact, they are that much more rewarding because they are going towards a good cause. Once you do that, then it’s up to you.

But Why just 2 Minutes, And What Habits Can I Accomplish In That Time?

When people have bad habits they want to break, does it work for everyone who stops cold turkey? For some, it can but for most people that won’t work. The same goes for habits; we need to start small and increase over time.

The reason two minutes is so important is that it’s just long enough to get started on a task but not too long that you’ll make excuses to procrastinate. It’s a manageable amount of time that anyone can dedicate to their goals.

Here are a few examples of career habits you can do under 2 min

  • Checking and responding to 1 email/contact you have held off for too long
  • Reviewing and updating your calendar for the next few days
  • Learning something new in your industry
  • Confirm an aspiration to yourself

Here are a few examples of personal habits you can do under 2 min

  • Stretching and light breathing
  • Journaling
  • Drink a glass of water
  • Learn something new

How To Stay On Track Of Your Habit

We know that rewarding helps to stay on track, but this might not work every time out of our lack of memory. We often forget the little things we are trying to build, so we need reminders.

Set an alarm: This is probably the most common and effective way to remind yourself of something. You can set as many alarms as you need for different habits throughout the day.

Make it visible: If you are trying to establish a morning routine, put a reminder by your bed the night before, or have something visual you can see right when you get up.

Leave yourself a note: This can be done electronically or physically. If you are trying to remember to do something later in the day, leave yourself a note on your computer or phone, or even write it down on a piece of paper and put it in your pocket.

Ask someone else to remind you: If you have trouble remembering things, ask a friend or family member to help you out. This can be done in person or even via text message or email.

There are many different things that you can do in just 2 minutes a day, and everyone has that amount of time. No matter how busy you are, you can always find just two minutes somewhere in your day.

What’s Next?

Follow the routine and treat it like it’s the highest priority of your day. If you get nothing else done but that 2-minute habit, then you have accomplished your goal for the day. Then once you get your 2-minute habit down after a straight week, add another 2-minute habit to the mix, then maybe the next one is a 10-minute habit.

If you haven’t read this book already, I highly recommend the book Atomic Habits by James Clear. It’s a great read that goes more in-depth into habits and how to make them stick. It also explores this similar concept of 2-minute habits and how they can change your life.

But it all starts with just those 2 minutes, and I promise you if you stick to it, you will see results that were once impossible before three months.

How To Slow Down Time: The No Bullshit Guide

In today’s world, time seems to be moving faster than ever. We are constantly bombarded with new information, and it feels like there is never enough time to get everything done. This can be incredibly frustrating when it comes to our careers. How can we achieve our goals if time keeps slipping away? In this article, I will share with you the secret to slowing down time and the studies behind why it works.

Information overload

Information overload is one of the biggest problems we face today. We are constantly bombarded with new information, and it can be challenging to keep up. Not only is this overwhelming, but it can also lead to time wasted trying to process all of this information. It can be difficult to focus on our careers when so much is happening around us.

Scientists have measured the amount of data that enters the brain and found that an average person living today processes as much as 74 GB of information a day. 500 years ago, 74 GB of information would be what the equivalent of a multiple noble prize winner would receive in a lifetime, through books and stories.

We are constantly bombarded with new information from all sides. Whether through our careers/businesses, the internet, television, social media, or just our everyday lives, we are constantly taking in new data. This can be overwhelming and lead to time wasted trying to process everything. So how is “slowing down time” related to all this? The secret is not in the time we keep track of through watches and days but in our Mind Time.

Understanding ‘Mind Time’

Mind time is a term that Cambridge University scientists created to describe how we perceive time as we age. It is different from the time we track with watches and days and is based more on our memories and how we remember things. Our mind time is the rate at which we process-visualizations and experiences.

When we are engaged in new and exciting experiences, time seems to slow down at that moment. For example, think of an exciting day where minutes felt like hours? Can you recall how much you got to experience or learn something new during that time? This is our mind time working for us. It can also work the opposite.

Time seems to speed up when we are bored or do something mundane. This is because our brain is processing less information. After all, we have “experienced it,” so our brain doesn’t make it into its mind time. See how you are losing time now?

How To Trick your Mind Time to Slow Down

Now that you understand how mind time works, what is the secret to slowing down time? It’s simple; you balance your Mind Time and cause it to perceive time slower. This balance is determined by the switch between adrenaline/cortisol (stress), and dopamine/serotonin(happiness) levels to process information. Your brain NEEDS both combinations. The key is to find ways to keep your brain actively processing data in a balance that doesn’t lean too far into these two chemical combinations in the brain. This takes dedication and practice but doing this every day can give you at least 2-3 hours a day of your time back.

Journaling

Journaling is a great way to keep your mind time active and slowed down. In journaling, you are actively taking in new information and processing it. This can help you focus on your career and keep track of your goals and progress.

Not only is journaling great for time management, but it can also be a form of self-care. When you take the time to write out your thoughts and feelings, it can be constructive in releasing any negative emotions you may be feeling. It can also help you to reflect on your day and find ways to improve for the next day.

You don’t have to write a novel or even more than a few sentences; write something down. A word, a sentence, even save an image.

Get Yourself Organized

Organize your business & personal life. This will help you reduce the amount of information you are taking in, making it easier for your mind to process the experiences that truly matter. Get an efficient digital calendar and a life/career manager. I use ClickUp (it’s free) as a way to organize my personal and business life.

One study found that when people were asked to focus on multiple tasks at once, they perceived time as passing more quickly than when they only focused on one task. This is because our brain has to switch between tasks, which takes time and energy. When we focus on just one thing, our brain can work more efficiently and process the other information.

Use the Pomodoro Technique

The Pomodoro technique is all about short bursts of productivity and reward. You work for 25 minutes and then take a five-minute break (or reward yourself with the equivalent). After four Pomodoros, you take a longer break of 20 minutes or more (or reward yourself higher). Your reward to yourself can be anything that provides the dopamine/serotonin portion of your brain. Just be careful of abusing this reward system.

This technique is based on the theory that if we break down time into manageable chunks, we can get more done and feel less overwhelmed.

Spend Less Time In Your Mind

From all the previous points I made, we spend too much time “thinking” about what’s next. This is time that we could be using to DO something. This is why the next point I want to make is:

Stop dwelling on the past or worrying about the future, and live in the present moment.

This doesn’t mean you should forget your goals or ignore your responsibilities. You have that written down somewhere if you followed my tip about getting organized; it just means that you should focus on what you can do right now to move closer to your goals. And when you’re finished with that task, move on to the next one. Flip a coin if you have to make a decision, and remember you control how “fun” that task can be.

Operating A Business: What Did I Come In Here To Do Again?

Have you ever walked into a room and forgotten what you were there to do? All the time right? This is exactly what owning/operating a business is like. There can be so many moving parts, things to memorize, things to work on, and gaols to a business especially if you are a team; that you start to lose track of “what matters.” You forget a process, you forgot you needed to check that email and before you know it, you forgot to pick up what you need for dinner that night.

Everything starts with how you operate on a day-to-day basis in your business. How confident are you in your business operations? Do you feel like you understand them inside and out, or do you sometimes feel lost when trying to figure out what needs to be done? It’s okay if you don’t have all the answers – no one does! Owning a business is a learning process, including learning about your operations. That is why it can be helpful to reach out for help in understanding and developing your operations. As your business companion, we will discuss how you can start knowing your own business which can then help you not forget what you came here to do.

Creating A Business Macro & Micro Map

One way to understand your business operations is by creating a business map. This can be a macro map or a micro map, depending on how detailed you want. A macro map is a high-level overview of your business operations, while a micro map is a more in-depth look at specific operations. Creating a business map can help you see the big picture of your processes and how they all fit together. It can also help you identify areas that need improvement or additional attention.

If you’re unsure where to start, try creating a high-level overview of your business operations first. I use the free tool ClickUp to create macro/micro maps for myself and other clients. They offer a whiteboard feature that can be collaborative.

This can be a useful starting point for understanding the different moving parts of your business. Once you have a good understanding of the overall operations, you can start drilling down into specific areas.

What Can Go In a Macro Map?

When creating a macro map, here are some starting points you can add to them:

  1. Roles of your team (or the hats you wear as a solopreneur)
  2. Cost of your Roles and Operations
  3. The pipeline of your operations from the point of sale to deliverable.

Roles of Your Team

When creating a business map, one of the most important things to include is the roles of your team. This includes everyone who helps make your business run – from those who handle sales and marketing to those who work in operations and accounting. By understanding each team member’s different roles and responsibilities, you can create a more streamlined and efficient base of operations.

What Are the Typical Business Roles?

There are many different types of business roles, but some of the most common ones are:

  • CEO/Owner: The person in charge of overall operations and strategy.
  • Marketing Manager: Oversees all marketing activities and initiatives.
  • Sales Manager: Manages all sales operations and staff.
  • Operations Manager: Oversees all operational activities and processes.
  • Accounts Manager: Manages all financial and accounting operations.

Determining Your Salaries, Expenses, and Hourly Rates

When it comes to operations, one of the most important things to know is how much everything costs. This includes your salaries, expenses, and hourly rates. By understanding the cost of each operation, you can make more informed decisions about how to run your business. The best way to go about this is to research how much the average person in that role makes or typically how much that operational piece should cost. You can do a few Google searches or use a website like Glass Door.

The Pipeline of your Business

It’s also important to understand the pipeline of your operations. Most of the time we know this in our heads or as a collective team, but often not they are not written down somewhere. You would be surprised what answers you find when simply writing them down. By understanding the different stages of the pipeline, you can identify areas where improvements or changes need to be made.

Some of the most common ones are:

  • Marketing Pipeline: The process from generating leads to converting them into customers.
  • Sales Pipeline: The process from identifying potential customers to closing the sale.
  • Operations Pipeline: The process from receiving an order to delivering the product/service.
  • Accounting Pipeline: The process from recording financial transactions to issuing invoices/billing customers.

If you aren’t sure of these pipelines then it’s best to do a business process Audit.

Conducting A Business Process Audit

Another way to get to know your business operations is by conducting a business process audit. This is an in-depth look at how your business actually runs on a day-to-day basis. It involves observing and documenting every step of your operations, from start to finish. This can be a daunting task, and sometimes hard to do alone, and helps to have a business companion or hired consultant.

If this is something you need help with, reach out! I would be more than happy to help you get a better understanding of your operations and how to streamline them for maximum efficiency.

How to Make Running Your Business Fun Again: Gamify Your Life

Project management systems can be a life-saver for business owners. However they can be daunting to use. So I started gamifying my business a few years back in ClickUp, and I enjoy accomplishing tasks now. By gamifying the business operations process, you make running your company more fun and less daunting. This blog post will discuss how to make project management software work for you and turn tedious tasks into games that you can’t wait to play!

What is Gamifying?

Gamifying is turning a task into a game. This can make tedious tasks more enjoyable. By gamifying business operations, you make running your company more enjoyable. This can lead to increased productivity and a more positive attitude towards work. Be sure to reward yourself by setting specific goals.

How Do I Get Started with Gamifying My Business?

If you’re interested in gamifying your business, you can do a few things to get started. First, find a project management system that you’re comfortable using. As I mentioned earlier, I decided to go with ClickUp because of their wide amount of customization and features. You can go as simple or as complex as you want. Next, decide what tasks you want to gamify. Finally, set specific goals and reward yourself for completing them.

By gamifying your business operations, you can make running your company more fun. This can lead to increased productivity and a more positive attitude towards work. Be sure to reward yourself by setting specific goals. With a little effort, you can turn tedious tasks into games that you can’t wait to play!

What are some ways to reward yourself?

Some ways to reward yourself for completing goals include:

  • Take a break to enjoy your favorite hobby
  • Going out to eat at your favorite restaurant
  • Shopping for new clothes or accessories
  • indulging in your favorite dessert

Be reasonable with yourself, though. The hardest part is rewarding yourself when you know you didn’t achieve that goal you set to receive it.

The Effects of Games and Serotonin

Did you know that we are humans addicted to serotonin? Serotonin is a neurotransmitter responsible for happiness, well-being, and satisfaction. When we experience positive emotions, our serotonin levels increase. This makes us feel good and motivates us to seek out more positive experiences. Gamers get a lot of it from playing video games.

Games can provide routines for players. Some people enjoy the consistency of following a game’s routine, while others appreciate the variety that games offer. By understanding the appeal of routines and how they can benefit players, game developers can create experiences that are more rewarding and engaging.

Routines offer a sense of control and stability in our lives. They give us a sense of predictability and help us feel like we’re in charge of our destiny. For some people, this is very appealing. They like knowing what to expect from their day and having a set routine to follow.

Many games offer routines for players to follow. In many cases, these routines are part of the challenge of the game. Players must learn the game’s routine in order to progress. This can provide a sense of satisfaction and accomplishment.

You can apply this same model to building a business by making a quest table.

What is a Daily Quest Table?

A daily quest board is a great way to gamify business operations. It can provide a sense of consistency and predictability for your day. By completing the quests on the board, you can feel like you’re in charge of your destiny.

The board should be tailored to your specific business. The quests should be relevant and challenging but enough that you can handle on day to day. Be sure to reward yourself for completing all of them.