Fractional Business Companion

A Good Sign of Operations: Short Meetings

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Like most business owners, you probably think that meetings are a necessary evil. And while they can be time-consuming and frustrating, meetings can also be an excellent way to get everyone on the same page. If you have less than four people on your team, and your meetings last no more than 15-30 minutes daily, then that’s a good sign of effective operations. Today your business companion will discuss why short meetings are a good indicator of effective operations and provide tips for making the most out of your meeting time.

Less Is More

When it comes to meetings, less is more. If you have a small team, you never need to drag out meetings longer than 30 minutes. In a world where information overload is the norm, people are getting exhausted faster in their work environment.

There are reasons why shorter meetings are better. First, they allow you to stay focused and avoid getting bogged down in unnecessary details. Second of all, they help you to avoid micromanagement. When meetings are too long, it’s easy for the conversation to veer off course and for team members to start second-guessing each other. Short meetings help you to stay on track and avoid micromanaging your team.

Below are some tips for making the most out of your meeting time:

  1. Set an agenda and stick to it.
  2. Make sure everyone has had a chance to read the agenda in advance.
  3. Keep meetings short and focused on specific topics.
  4. Encourage team members to speak up and share their ideas.

How Does Someone Make 15-30 of Meeting time a week work?

Establish Good Communication Behind The Scenes

A sign of good operations is establishing effective communication behind the scenes in a project management system. One of the benefits of using a project management system is that all communication between team members is centralized in one place. This makes it easy for team members to refer back to previous conversations, and it helps to keep everyone on the same page.

When building an effective communication system, it’s essential to have the right software that everyone likes. It must be user-friendly and straightforward to teach. I prefer ClickUp. It’s free to start with and very cheap for teams of 3-4. It’s visually appealing, easily customizable, has a great user experience, and fantastic integrations.

Get Everyone On Board Your Communication Software

The first step to effective communication is getting everyone on board. Once you’ve chosen the right software, it’s important to take the time to train your team members on how to use it. In my experience, the best way to do this is by having a team meeting where you walk everyone through the software’s features and how they can be used to improve communication. After everyone has had a chance to learn about the software’s features and how they can be used, it’s essential to set some ground rules for using the system.

If you can’t teach your team how to use your chosen communication software, you can always hire someone to help you build the software, the processes, and the training, for you and your team.

Motivate with Clarity

A promising sign of effective operations is having clear goals and keeping your data open for the team to know what’s happening. This allows team members to be more productive and efficient, as they will better understand the overall goal and where they fit into the bigger picture. It also helps to avoid micromanagement, as team members can see what tasks need to be completed to achieve the goal.

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